TCN 2009 Production Meeting 1

We've established some preliminaries and everything so far seems to be in order. Additional details will be discussed in future production meetings. As we've discussed in the meeting, Kris and many of our funding sources felt that some of the material put on for 2008 were inappropriate for portrayal of both our club and UCLA as a community. Unfortunately, we may be hindered financially because of the impressions. Though there is now not much we could've done or can do now about the situation, at least for 2009 I trust all of you in your better judgments in what is controversial and what is not. We will steer clear of controversial material all together to avoid complications. Anyway, our decisions are as followed for this year:

Venue: Freud Auditorium - 3rd week of Spring quarter '09

Positions:
Jason Sun - Producer
Esther Jou - Director, Stage Manager
Hannah Hsieh - Director
Albert Kao - Tech Director
William Wang - Props Master
Angela Liu - Secretary, Assistant Stage Manager
Jerry Cheng - Choir Director
Andrew Wang - Video
Florence Hung - Finance Director, Assistant Stage Manager
Richard Liang - Assistant Finance
Diana Tang - Choreographer
Barbara Sheng - Publicity
Jeff Yu - Publicity

Finance:
Start looking for sponsors over summer and throughout the year. Start early.

Script:
Much of the idea for the script has already been established. We are opening idea submissions to our TAU staff and member group and will hopefully be incorporating appropriate ones into our story.

Deadlines:

Fall Quarter - Close idea submissions
Week 0 - Production Meeting 2
Week 1 - TAU Orientation
Week 2 - Auditions
Week 3 - Auditions
Week 4 - Auditions
Week 5 - Production Meeting 3
Week 6-10 - Finalize Script

Winter Quarter
Week 1 or 2 (depending on ski trip) - TCN Retreat
Week 3-10 - Rehearsals/Making Props

I hope that everyone can work well together as a team. If anyone has any problems with anything or anyone else involving the project, please let me know; It is after all my responsibility as producer to resolve issues and make sure we an awesome year together!

-Jason 'Sunny' Sun

Here are the additional notes taken at the meeting:

・ Some of material from TCN 2007-208 was inappropriate

・ Video from Riverside, demeaning of other countries / cultures

・ Korean portion during the play

・ Financing organizations did not approve

・ Almost had to meet with CPC

・ No controversy in the script this year

・ Talk to them if anything is on the borderline

・ Venue = Freud Playhouse

・ Possibly have projection as background

・ Spotlight

o Either won't move

o 500 more per person to operate spotlights

・ Finance will be sketchy this year

・ Might not get as much as this year for money next year

・ Contact Kris for next year venue

・ Can still play video, might be filming in Taiwan over summer

・ Date

・ Don't want it on Memorial Weekend

・ Before 5^th Week Spring quarter (2^nd � 3^rd week?)

・ Moving Night Market to late Winter quarter

・ Talk to Kris about venue sometime this quarter?

・ Script

・ Don't want script to be just from 1 or 2 people

・ Currently have a rough script

・ Want to open up to submissions

・ More main characters

・ ABC Girl, unfamiliar with Taiwan, doesn't understand why Taiwan is good

・ Start in Taiwan, talk to friend in US with phone

・ Has a cousin, ABC also more moderate

・ Call up childhood friend, left for Taiwan for high school and college

・ Take her to different places in Taiwan

・ Talk about food, culture, politics

・ Show influences of other cultures

・ �� Meet up, introduce

・ Introduce male main character

・ Go out on "date"

・ Moving background when on motorcycle

・ Taipei 101, Luxy, stuff like that

・ Show what TV is like in Taiwan

・ Lead into modern dance (Albert / Hannah?)

・ KTV to lead into choir

・ MTV to go with choir, they will figure out themselves

・ Jerry beatboxing inside speaker

・ Will have a lot of props and scene changes involved

・ Spread out, have them be together

・ Good introduction

・ Directors in charge, but anything has to be run through executive board first

・ Musical? = Too early

・ Maybe not full on, but incorporate music in

・ Choir has interest in musical

・ Add in dancing to make it a little more interesting

・ Details later

・ Positions

・ Producer: Jason

o Oversee everything

o Finance, script, actors, crew

o Final decisions

・ Director: Hannah & Esther

o Script, on stage stuff, rehearsal, auditions

・ Secretary: Angela

o Contact people, make sure they show up, keep track of meetings, timeline for everything, deadlines

・ Finance: Florence, Richard

o Take sophomores as assistants

o Contact sponsors, get money

・ Publicity: Jeff Yu, Jon Lin, Barbara Sheng

o Programs

o Flyers

o Posters

o Facebook Group

・ Film Directory: Andrew Wang

o Filming, editing

・ Choir: Jerry

o Keep closer contact with them

o Keep Jason up to date with it

・ Technical Director: Director

o Backstage stuff on the day of

o Crew

o Mics

o Sound

o Lighting

・ Stage Manager: Esther

o Be in booth or backstage

o Make sure show runs properly

o Make sure actor is ready for scenes

o Crew is ready for scene change

o Call cues

o Up in booth

・ Stage Assistant: Florence (Right), Angela (Left)

o Crew and actors need to be on the proper sides of the stage

o Tell them when to go out

・ Prop Master: William Wang

o Know where props are

o What goes where

・ Actors

・ Crew

o Scene changes

o Help make props

o Extras

・ Dance Choreographer: Diana Tang

・ Don't want anyone overstepping bounds

・ Finance

・ Look for sponsors over summer

・ Anyone involved should try looking for sponsors

・ Big corporations take a long time getting back to us

・ Timeline

・ Fall Quarter

o Close idea submissions

o Week 0 Production Meeting

o Week 1 Orientation

o 2 weeks of auditions starting week 3 ending week 4

§ 2-3 nights a week

§ Have people email if they couldn't go

§ Say how many (at least) we're taking

o Week 5 Production Meeting

§ Discuss roles

o Script finalized before retreat (Week 5 to winter quarter)

§ Send out script during winter break to have people memorize

・ Winter Quarter

o Retreat depending on which week ski trip is (1^st or 2^nd week)

o Make props, rehearsals on regular basis (once a week)

o Night Market for fundraiser

・ Spring Quarter

o 2^nd or 3^rd week TCN

・ Communcation

・ TAU.TCN@gmail.com

・ Information blog at tcn2009.blogspot.com

・ Decisions will be posted there

・ Emails will be sent there

・ Meeting minutes should be there

・ Finance should be there

・ Only executives should be able to access it directly

・ Authorize secretary to post to there

・ Blog will send notifications to certain emails when something is posted

・ Use current TAU yahoogroups for documents

・ Going to need phone numbers and working emails of everyone involved (Secretary's job)

・ Everyone needs to work well together

・ If anybody has problems with anyone else, let Jason know and he'll deal with it

・ Needs to know everything about what goes on